Grants Manager

Job Title: Grants Manager                     Salary Scale: (RUS 2023) G9/S1-S10  $57,118 – $74,250

Department: Administration                    Status: Non-Exempt

Reports to: Chief Administrative Officer      Type: Hybrid/Remote & In-Office

Job Summary 

Under direct supervision of the Chief Administrative Officer the Grants Manager is responsible for providing professional and technical assistance in research, preparation and application submission of Tribal grants.  Facilitates Community Development projects through research, communication, and development of projects with appropriate communities, Tribal Leaders and Tribal Departments.  Provides coordination and supervision of programs and/or projects as applicable.  Maintains confidentiality of all privileged information.

Essential Job Functions
  • Provides development, coordination, administration and supervision of funded Tribal programs and/or projects, which are not specifically assigned to a Program Director.
  • Provides coordination and compilation of Tribal demographic data, statistics and resource information as it relates to and for grant applications and awards.
  • Prepares and submits for approval accurate grant/contract applications on behalf of the North Fork Rancheria of Mono Indians to Federal, State, County, and Private Funding Agencies.
  • Coordinates grant/contract applications with appropriate Program Directors and Tribal Administrator ensuring accurate documentation, compliance objectives and assurance of Tribal priorities and proposals.
  • Provides appropriate training relating to new and/or updated funding sources, procedures on new or revised program development processes and procedures for appropriate Program Directors and other staff.
  • Stays directly involved in the coordination, compilation, maintenance, distribution and direct utilization of Tribal demographic data, statistics and resource information related to grant funding and grant awards, and performs other related duties as required.
  • Seeks out any and all available funds, possible grants or other funding sources.
  • Draft annual development plans that include projected grant proposals under consideration for submission and by certain designated timelines.
  • Communicate to Tribal departments and communities’ sources of funding that are available.
  • Assists Program Directors to develop and enhance programs.
  • Maintains relationships with representatives from funding sources.
  • Coordinates timely and accurate monitoring procedures of awarded grants ensuring compliance with the requirements established by Federal, State, County, Local and Private Funding agencies.
  • Prepares concise, accurate and timely written and/or oral monthly reports to the Tribal Council and Administration. Discusses, and when appropriate, negotiates terms of final grant proposals and/or settlements of award amounts.
  • Work collaboratively with the fiscal department in the development of needed financial and budgetary information for grant submission.
  • Ensures the proper application of Federal regulations and agency policies and processes including 2 CFR 200 and federal programs including FEMA, HUD ICDBG, IIJA, BRIC and ARPA requirements for all Tribal grants.
  • Ensures compliance with applicable policies and procedures, laws and regulations, and keeps current on compliance-related areas.
  • Research and maintain current information on available federal, state, local and private funding sources and their compliance requirements; identify grant funding needs and potential funding sources to maximize funding opportunities.
  • Conduct and facilitate complex and diverse grant-related projects including long-term projects requiring advanced research and analytical skills; develop action plans and communications strategies in order to meet program goals and objectives and foster positive change management.
  • Coordinate and support preparation and review of draft grant applications and budgets for completeness and compliance with procedures, deadlines, and agency requirements.
  • Develop and implement strategies for continuous improvement of Tribe-wide grants management, and increased grant funding.
  • Monitor all phases of grants and agreements for the award life cycle.
  • Performs other duties as required.
Required Knowledge and Skills
  • Knowledge of applicable federal, state, county, and local laws, regulations, and requirements.
  • Strong communication skills both verbally and in writing.
  • Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
  • To collaborate with others in a team setting and/work independently and meet strict timelines.
  • Detail-oriented, ability to make solid decisions and exercise independent judgment.
  • Monitor for errors and demonstrate excellence in everything, and continually seek improvement in results.
  • Ability to interpret applicable federal, state, county, and local laws, regulations, and requirements.
  • Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
  • Time Management Skills to meet grant proposal deadlines, reporting deadlines, and managing multiple projects.
Education and Experience

Bachelor’s degree in business administration, Communications, Management, Planning or related field and two years’ experience in creating, writing and submitting grant/contract and/community program development proposals or a combination of education and experience.

Additional Requirements

Individuals must possess and maintain a valid State driver’s license and must be capable of passing a pre-employment drug screen and a criminal background investigation. The individual must have the ability to work with people from diverse cultures, ethnic and socio-economic backgrounds and possess a basic knowledge of Native American communities and always maintain cultural sensitivity.  Indian Preference applies to those who are qualified.

Environmental Conditions and Physical Requirements

Work is performed in an office, with continuous contact with staff and the public. Work conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The employee must occasionally lift and/or move up to 25 pounds.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Long periods of sitting, some bending, stooping, squatting, reaching, twisting, or any combination of these. Reasonable accommodation may be made to enable individuals with disabilities to preform essential functions.


Incumbents must be able to respect and adhere to the most ridged and strict rules of employer/tribal member/public citizen practice of confidentiality. Violation of this major employment requirement could lead to immediate dismissal.

NFR complies with the Indian Preference Act. Preference in hiring is given to qualified Native Americans in accordance with the Indian Preference Act (Title 25, US Code, Sections 472 and 473). Subject to, but not in derivation of the Act, we are an equal opportunity employer. Thank you for your interest in the North Fork Rancheria.

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